Useful Time Management Techniques and Strategies

Introduction

A lot of people in modern day society want to be hyper-productive, they will constantly move from one task to another, always checking their phones for text messages, calls, and emails. Such individuals believe that by keeping themselves engaged in various responsibilities, it automatically means that they are working hard and the outcome is a sure success. While this may bear some truth, it also leads to uncharacterized productivity, which is the constant feeling of wanting to do something and behaviour of spending too much time on minor tasks.

To solve this issue, you may choose to follow a different type of methodology which involves putting much thought into and deciding whether a particular piece of work can be accomplished efficiently or can be done away with altogether. Remember that while managing your time, take care not to cramp up activities to fit into a squeezed schedule as this is counterproductive. Instead, make your tasks more straightforward, increase the pace you put into completing responsibilities and let go of activities that may cause stress and anxiety. You don’t have to do everything alone, get online help with your business plan, separate tasks that only you can handle from these which can be accomplished by others and find someone, who can do these minor tasks for you.

To help you better take control of the required time, here are some encouraging tips that you may want to implement in your day to day life.

Time Management Methods and Techniques to Apply

1. Set Your Priorities Right

As a businessperson, student, athlete, or political leader, it is crucial that you determine those urgent tasks and put more emphasis on them. As you will find out, such is the golden rule associated with time management. You may decide on two to three important responsibilities to accomplish in a day and do them first. Once you are through, you can clearly say that the day has ended up being a success. As such proceed on to other tasks or pursue them at a later date, in this case, the following day. The crucial aspect here is that you will have completed the essentials.

2. Be Assertive

Crafting a lot of commitments can help you manage a host of engagements and juggle through set-aside work, which is quite an encouraging factor. However, most people take this a notch higher, and this can prove to be quite challenging. You need to, therefore, decide at some point which opportunities you can do away with. The main aim here is to ensure that you only undertake those commitments that match your credibility.

3. Have Enough Sleep

Contrary to what most people might think, depriving yourself of sleep so as to finish up on certain activities can be very counterproductive. Once you subject your body to less than five hours of sleep, the result is that you end up having a slow day with little focus and concentration. It’s recommended that you get about seven to eight hours of regular sleep. Doing so ensures that you are well rested and are able to stay alerted the following day. This way, you are able to accomplish the tasks that you set out to do effectively.

4. Devote Your Time to Completing Set Objectives

If you are a scholar harboring the aspirations of excelling in your coming examinations, then dissociate yourself from all irregular activities and distractors such as mobile phones, laptops (if you’re not using the two for study purposes), and friends who may be inviting you to attend late night escapades. Concentrate on revision and understanding topics and points that you find challenging, and eventually, it would spell a huge improvement in your report card.

5. Begin Set Tasks Earlier (Avoid Procrastinating)

Procrastination is the setting aside of tasks that you should be doing now for a later date due to laziness or a lack of interest in the particular job. This is a big enemy to effective time management. Once you procrastinate, it means that you also displace a future task since you’ll have to do whatever you pushed aside for a later date anyway. If you are a victim, just try doing tasks at the appropriate time. You may go a step further and finish your work ahead of schedule. A discovery you’ll make, one that also dawned on me, is how much stress-free and refreshing it becomes, especially if you’ve been procrastinating habitually.

6. Remain Stable and Astute

As a businessman, for example, you should not allow discouraging thoughts and mentalities to slow down your rate of work. Analysts have brought to light important information, which shows that a lot of time is taken up with projects and activities that were set or planned for earlier completion. Such is because people are more often than not, allowing the small issues to deter their working ability. You stand a better chance of excelling once you decide to move on, accomplish much of the work, and afterwards, do the necessary revisions.

7. Be Conscious of Time You Take on Entertainment Activities

Fun activities such as watching movies, dancing to loud music, gaming, and browsing the internet are some of the habits that need careful deliberation. Be conscious of the number of hours you take up in entertainment activities and make the necessary changes. For example, if you notice you’re sucking up too much time in let’s say watching movies, you will eventually need to minimize on the said activity.

8. Define a Specific Time Limit for Task Completion

Many people have found themselves doing one activity for a prolonged period of time, more time than was initially allocated for the particular task. The implication of this is that other responsibilities end up not being accomplished. Hence, to avoid this, plan the specific amount of time in which you intend to tackle some piece of work. For example, you may decide to use three hours in writing a company report, and work to fulfill this objective.

9. Take a Break between Tasks

Most of us end up at one time or another laden with many tasks to complete. Fatigue and exhaustion may set in, and you end up not appreciating the work that you are doing. Researchers advise that you include some downtime in between work. Activities to do during these periods of recess include taking short walks, meditation, yoga, as well as loads of other exercises meant for clearing your mind.

10. Healthy Eating and Performing Exercises

Studies have shown that having a balanced diet and doing exercise goes a mile in ensuring heightened concentration levels, top notch focus, and stellar alert levels. Exercises, for example, improve the flow of blood throughout your brain cells, improving memory and sharpness as well as clearing and refreshing your mind. Healthy eating, on the other hand, ensures that your body has the right nutrition and just enough to function properly.

Conclusion

Never say you don’t have enough time. We all have the same 24 hours in a day as Mother Teresa, Nelson Mandela, Steve Jobs, Bill Gates, many other role models of the past and current generations. Deciding on how and what to do with your time is what separates the rich from the poor, the ‘haves’ from the ‘have not’s,’ and success from failure. Through following these few techniques, your time management strategies will take a positive turn in the coming future. Always keep in mind the old saying that goes ‘time wasted can never be recovered.’

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